Everyone needs to be a bit obsessive-compulsive especially when managing computer files. While the Ctrl + F and search bar are the gods when looking for files, don’t you think it’s going to save you more time when your computer files are properly organized?
Here are simple, easy but proven tips for organizing your computer files.
Tips for Organizing Your Computer Files
Maximize your virtual library
Have you noticed that folder on the taskbar? Once you click it, you can see the Library with its appropriate label – Documents, Music, Pictures and Videos. Those folders are labelled for a reason and the best you can do is to save all your files in their respective folders.
Aside from these default folders, you can also create your own folders according to your needs. Just right-click the mouse or touch pad and select “New” then “Folder.” This way, it will be easier for you to find files, back it up and keep it separate from programs.
Do the inventory
Now that you’ve established your folders, it’s time to do the inventory. This means going through all your files and deciding which ones will stay and go. Sort each file by separating all pictures from documents and videos. Then decide which file goes through which folder. Birds of the same feather, flock together, right?
As you go through this process, don’t forget to back up files as well in case your computer crashes, especially for your personal and important files.
Adopt consistency in naming files and folders
Naming convention is very important in keeping your files organized and manageable. To do this, develop a naming scheme for all the kinds of files you will create so it can be easier for you to look for it. At the same time, keep it short and simple so it will be easier to read. In other words, pick one style and stick to it.
Never say no to shortcuts
There are certain folders you need to easily access too over and over. Therefore, create shortcuts and shortcut links on items you use everyday so you don’t have to go through the process of opening your virtual library and looking for your files. Saves you time, too.
Have fun with colors
Did you know that there are third-party programs that allow you to color-code folders in your Documents library? Make use of it to help you quickly find documents, particularly those that contain important files.
Easy, right? Just follow these simple Tips for Organizing Your Computer Files and you’re good to go.